Sometimes, you may want to copy emails sent to another address without the recipient knowing. In Microsoft Outlook, you can configure rules to do this. We will guide you through the procedure and share an important warning.
Most people are familiar with the CC option (carbon copy) in your email program. CCing someone means you are sending them a copy of the message. Other recipients can also see who has received CC.
There is also a BCC option (hidden copy). Anyone with a Bcc will be hidden from other recipients, but you will be able to see sender and recipients.
And Outlook, you can add the Bcc field to emails with a simple toggle switch. To do it, open a new email, switch to tab “Choices” and then click “Cco”. Cco “Cco” Cco. To hide it one more time, click Options> Bcc on any new email.
If you want to BCC someone in a specific email, Cco “Cco” Cco “For” O “Cco”.
Field “Cco” Cco, as a newsletter. Depending on where you are in the world, it is feasible that you are legally obliged to hide people's email addresses for data protection reasons.
Even if there is no compelling legal obligation, still good practice (and common courtesy) not to spread the email addresses of people without their consent.
There are other scenarios where you might want to BCC someone. As an example, if you are dealing with a troublesome employee or coworker, you may want to keep a record of your email interactions in case you need to make a complaint. BCC enables you to send copies of messages to any address you want, without the recipients knowing.
If you want to add a Bcc recipient to each email automatically or to specific emails, like those of a certain person or containing specific words in the subject line, there is no easy way to do it. If you have used Outlook rules, you can hope this is an option, but unfortunately it is not.
It is feasible to use rules, but you have to create more than one. Specifically, one rule to apply a category to the emails you want BCC and another to automatically forward emails within that category to another address. This is not the same as a BCC, but it achieves the same.
The important caveat we mentioned previously is that many companies prevent their staff from forwarding emails outside the company. This is because automatic forwarding rules are a common method that cybercriminals use to obtain company data..
Any company big enough to have its own IT department will likely block automatic forwarding.. Additionally, you are likely to receive an alert when someone sets up an automatic forwarding rule..
If your company blocks automatic forwarding, you will have to add the BCC manually if you are going to an external email address. Despite this, Cco, Cco, are you ready to start.
Cco, Cco.
Cco 1: Cco
Cco, Cco “Beginning”, click Rules> Manage Rules and Alerts.
Please select “Cco” in the “Cco” that appears and, next, click on “Next”.
Next, choose the emails you want to automatically apply the category to. If you want to categorize all emails, click on “Next”. A warning will be displayed; click on “Yes”.
If you only want to categorize specific messages, you will have to select which type. There are a large number of conditions to select, including those with certain words in the subject line or in the body, those with attachments, etc.
We are going to categorize the emails sent to a specific person, that appears and “that appears and”.
that appears and “People or public group” that appears and.
that appears and “For” and then click on “To accept”.
that appears and “Next”.
On the next page of the wizard, that appears and “that appears and”.
that appears and “Category” that appears and.
In the window “Color categories” that opens, we choose the category to which we want it to apply. You can also click on “New” that appears and “To accept”.
To avoid automatic forwarding of the wrong emails to yourself, consider the opportunity to create an absolutely new category just for this.
The category in the wizard will change to the one you have selected. Click on “Finalize”.
Click on “To accept” that appears and.
Cco 2: automatic email forwarding
Now you need to set up a rule that automatically forwards emails that have the category you chose in the Rule 1.
First, that appears and “Sent” that appears and. This step is essential, opposite case, the rule will only run on emails from your Inbox.
In the tab “Beginning” and Outlook, click Rules> Manage Rules and Alerts.
In the “Rules Wizard”, click on “that appears and” and then click “Next”.
On the next page of the wizard, select “that appears and”.
Click on the link “Category” that appears and.
In the window “Color categories”, choose the category you set in the Rule 1 and then click “To accept”.
The category in the wizard will change to the one you selected. Click Next.”
On the next page, select “that appears and”.
Click on the link “People or public group” that appears and.
You can choose the address you want to forward emails to from your address book or type it in the field “For”. Later, click on “To accept”.
Click on “Next” You can choose the address you want to forward emails to from your address book or type it in the field. Name your rule, You can choose the address you want to forward emails to from your address book or type it in the field “Items shipped” and then click “Finalize”.
Your rules are already created! Whenever you send an email to the person you specified, a category will be added to the email (Cco 1). You can choose the address you want to forward emails to from your address book or type it in the field “Items shipped”, will be automatically forwarded to the address you specified in the Rule 2.
