Now that working from home is the rule, video conferencing is becoming the de facto way of meeting. Then, explains how to create Microsoft Teams meetings directly from Outlook, without having to reserve them through the Teams app.
To create Teams meetings from Outlook, either Outlook Online and the Outlook client, you must install the Teams client on your computer. This will install an add-in for Outlook that provides a new option when you are creating a meeting. Add-ins that you install in the Outlook client are automatically added to Outlook Online and vice versa. Once you've installed the Teams app, the plugin should be available on both clients.
These options should be available to all Outlook and Teams users, Regardless of whether you have paid Office subscriptions 365 (O365) / Microsoft 365 (M365). Despite this, are only available for email accounts that use Exchange, either a free Outlook.com/live.com/hotmail account or a paid Microsoft account for your own domain. If you are using a non-Exchange account, like a Gmail or Yahoo account, the Teams plugin won't work for you.
We'll walk you through installing the Teams client first.. If you have installed the client and still cannot see these options, we also have some suggestions for answering problems.
Install the Teams client
The fastest way to get the Teams client is to open Online Teams. On the first page, you will be offered the ability to download the Teams client.
If you already have Teams online open, click on the app download option at the bottom of the left sidebar.
Install the .exe file and log in with your O365 account details / M365 when prompted. To make sure the add-in is installed in Outlook, restart Teams and then restart Outlook.
Follow the instructions below to use the add-in in the Outlook client and in Outlook Online. If not enabled, follow these troubleshooting tips from Microsoft.
Create a Teams meeting in the Outlook client
When you install the Teams client on your computer, will install an add-in in Outlook that provides a new option when you are creating a meeting. The option is enabled in the Start menu> New items.
It is also enabled in the ribbon of a new meeting request.
When you click on one of these options, the meeting request will change to include a location of “Microsoft Teams Meeting” and a link in the body of the request where attendees can click to join the meeting.
Create a Teams meeting in Outlook Online
When you install the Teams client on your computer, will install an add-in in Outlook that provides a new option when you are creating a meeting. And Outlook Online, the option is enabled in the meeting request.
Activate the settings to make it a Teams meeting. Unlike the Teams meetings you create in the Outlook client, nothing changes in the Outlook Online meeting request, but once you have sent the meeting request, the Teams link will appear in the event on your calendar.
For both Outlook Online and the Outlook client, fill in attendees and meeting date and time as usual. Send the meeting request in the same way as you would a normal meeting. The only difference is that you and your attendees will join the meeting in Teams, instead of in a meeting room in an office.
