If at any time you have displayed multiple calendars in one view in Outlook online, you will know how useful it is, but also how confusing it can be. Use colors and charms to see at a glance which appointment belongs to which calendar.
Outlook can display a range of different calendars at the same time from the default calendar. Additional calendars that you have created yourself, other people's shared calendars, the calendars of the groups you belong to and the Planner calendars can all be viewed individually or together.
When you are viewing multiple calendars together, it's easy to get lost a bit. Microsoft has made it easy to distinguish between different calendars through the use of colors, and you can also add access (icons in every appointment) by default for each calendar and individually at specific events.
Your default calendar will show appointments in blue, no access.
To view additional calendars, click them on the left side sidebar to show a check mark.
Appointments from those calendars will appear in the calendar view. Outlook gives them a different color by default.
In our example, two of the events have an icon, called amulet, already assigned.
Outlook does it automatically when it finds a word that matches a charm. The green quote has a birthday cake amulet because the title of the quote is “Mike's Birthday”. The red quote has a pencil and paper amulet because the quote includes the word “tutorial”. Other terms that will cause an enchantment to be automatically added include “dentist”, “doctor”, “vacation” Y “car”.
You can manually change the default color of a calendar by clicking the three dots next to the calendar in the sidebar and then selecting the “Color”.
Choose the color you want and the appointments on the calendar will immediately change to match.
You can also add a default access to a calendar, which will apply to all appointments on that calendar. Click the three dots next to the calendar in the sidebar, and then select the “Charm”.
Choose the charm you want and the quotes will immediately change to match.
One of the quotes we previously noted still has the pen-and-paper charm that Outlook applied automatically.
Previous automatic access overrides the calendar default, but you can change it. Double click on the appointment to open it and then select the access.
This opens the charm box. You can select any charm you want, but to match the default calendar charm, should erase the amulet applied automatically. To do this, click on the circle in the top left.
This will remove the custom charm and the appointment will pick up the default charm you selected for the calendar.
If you don't want to apply a default charm to a calendar, instead you want to apply custom charms to specific quotes, the procedure is equivalent. Double click on an appointment to open it and click the circle next to the appointment title.
This opens the charm box. Choose the charm you want and click on it to apply it to the quote.
Close the appointment and the charm will be visible in the appointment on the calendar.
Today, no way to add your own colors or charms to Outlook, so you must use the alternatives provided by the company. Despite this, there are enough colors and charms that, in most situations, you will be able to create unique bookmarks for quite a few calendars, which is undoubtedly better than having several identical calendars staring at you.
