Have you ever received an invitation to an event that you wanted to attend but had a conflict at the time?? If you are an Outlook user, you can propose a new time for that meeting, appointment or conference call.
curiously, the function to propose a new time for an event is not enabled in all versions of Microsoft Outlook. At the time of writing this post in July 2021, you will need to use the Outlook desktop app on Windows or Mac.
RELATED: How to propose a new time for a Google Calendar event
How to propose a new time in Outlook on Windows
You can propose a new time in Outlook from the email invitation or the event in the calendar.
In the email, click on “Propose new time”. Then, select “Provisional and propose a new schedule” O “Reject and propose a new schedule”.
To do it on the calendar, select the event and click “Propose new time”. After, choose “Provisional and propose a new schedule” O “Reject and propose a new schedule”.
Either from your inbox or from your calendar, then you will choose the new time and click on “Propose time” to send the request to the organizer.
How to propose a new time in Outlook on Mac
Whether you are using updated Outlook on your Mac or the original version of the application, you can propose a new time from the email or the event on the calendar.
Propose a new moment in the new perspective
You can propose a new time from the email invitation you receive in your inbox or in the email.
In your inbox, click on “RSVP”, click the Propose new time button (Watch face) and choose Tentative or Decline to follow the initiative time. Note that you will not see this option if you are using Compact view for your inbox.
In the email, click on “Propose new time” and select Tentative or Reject to accompany the initiative time.
In the calendar, select the event and click “RSVP”. Click on the Propose new time button and choose Tentative or Decline and propose new time.
Propose a new moment in the original perspective
In the email, click on “Propose new time” and select Tentative or Reject to accompany the initiative time.
In the calendar, Click the button “Propose new time” and select Tentative or Decline and propose a new time.
In any of the previous versions of Outlook on Mac and regardless of where you press the Propose New Time button, then select the time you want to propose to the organizer and click on “Propose new time” to send it.
What happens after?
After using the Outlook function to propose a new time, the event organizer will receive an email. After, they can accept your initiative and update the event with the new time or reject it and keep the event time as is.
Depends on the organizer, if you accept your initiative, send an updated request to attendees.
Why is it missing “Propose a new moment”?
If you think you should see the option to propose a new time in the email or event in Outlook, but it doesn't, there are a couple of reasons this could be due.
- At this time, cannot propose a new time for recurring events.
- The organizer disabled the option for attendees to propose a new time.
To increase your productivity with Mac, read our programming guide in Outlook 365.
RELATED: How to use calendar and event scheduling in Outlook 365 for Mac
setTimeout(function(){
!function(f,b,e,v,n,t,s)
{if(f.fbq)return;n=f.fbq=function(){n.callMethod?
n.callMethod.apply(n,arguments):n.queue.push(arguments)};
if(!f._fbq)f._fbq = n;n.push=n;n.loaded=!0;n.version=’2.0′;
n.queue=[];t=b.createElement(e);t.async=!0;
t.src=v;s=b.getElementsByTagName(e)[0];
s.parentNode.insertBefore(t,s) } (window, document,’script’,
‘https://connect.facebook.net/en_US/fbevents.js’);
fbq(‘init’, ‘335401813750447’);
fbq(‘track’, ‘PageView’);
},3000);
