How to highlight text in Microsoft Word

If you want to emphasize important text within a Microsoft Word document so that the reader does not miss it, you can use word highlighting tool. You can also search for highlighted text within the document. That's how.

Highlight text in a Word document

You can easily highlight specific text in Microsoft Word. To do it, open a word document that contains the text you want to highlight. You will need to choose the text by clicking and dragging the cursor over the text.

Once you select the text, a pop-up menu will appear over the selected text. Click the down arrow next to the icon “Text highlight color” to display a drop down menu with many colors to select. You can also find this option in the group “Source” of the tab “Beginning”.

Click on the highlight color to apply it to the text. Light colored reflections print best with palettes and monochrome printers.

You can also highlight text consecutively in various parts of a document. To do this, select your highlight color from the group “Source” of the tab “Beginning” before selecting the text you want to highlight.

After choosing the highlight color, your cursor will turn into a highlighter. You can now continuously highlight text throughout the document.

Press the key “Esc” on your keyboard to exit highlighted mode.

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Clear text highlighting in a Word document

Additionally, you can remove the highlighting from text in a Microsoft Word document. To do this, click and drag the mouse over the highlighted text to select it. If your Word document contains a lot of highlighted text and you want to remove all highlights, you can press Ctrl + A to choose all the text in the document.

Next, Click on the icon “Text highlight color” in the group “Source” of the tab “Beginning” and then select “Colorless” in the drop-down menu.

Highlight is now removed from text.

Find highlighted text in a Word document

If your Microsoft Word document is long and you want to quickly find the highlighted text, you can use the advanced search function.

Open your Word document containing the highlighted text and select the down arrow next to “Look for” in the group “Edition” of the tab “Beginning”. Next, click on “Advanced search” in the drop-down menu.

The window will appear “Search for and replace”. In the tab “Look for”, select option “Plus”.

In the section “Look for”, select option “Format”. Next, click on “Highlight” in the drop-down menu.

Now you can find each instance of highlighted text by clicking the button “Find next”.

Highlighted text, when used correctly, enables the reader to quickly obtain important information from your Microsoft Word document without having to read the entire text. Be mindful of highlighting text within your content.