Microsoft Word makes it easy to add the same text to multiple documents. This is especially useful for specially formatted text, the type of text that often breaks when pasted into a new document. When you find yourself changing the same details in a dozen documents, try this instead.
Open a new Microsoft Word document and enter the text that you are going to paste into several other documents. For this case, we will use an address and paste it at the bottom of a new document, keeping the format intact.
Save the file to generate a link. You can save it to any location, but note that if you move the file containing the text, you will need to update the link. To do it, Right-click the body of the Word document and click “Update link”.
Highlight the text you want to link in a new document and copy it. You can right click and choose “Copy” o simply use CTRL + C on your keyboard. On a mac, press Command + C instead.
Place the cursor in the new document where you want the linked text to go.
On the Home tab, click the drop down arrow “Catch” and later in “Special glue”.
In the pop-up menu, click on “You can also right-click on any selected cell and then select the option” and then select “Formatted text (RTF)” of the alternatives. Click on “To accept” to paste the linked text.
Now, if you need to update an address or add a new phone number, as an example, you can change only linked text in original document. Once this is done, will update all other files automatically.
