The status bar at the bottom of the Outlook client contains a lot of information. Despite this, you can use a simple context menu to customize it and add or remove different values and shortcuts. Here's how to set it up.
Status bars are often an ignored and unloved part of a software application. It's a shame as they are often the only part of an app that is always visible. This is what makes them the ideal place to get information and shortcuts..
Outlook client displays information and shortcuts in the status bar. You can also select what is displayed there. By default, the number of read and unread messages, information about the mail server connection, reading pane alternatives and zoom information appear in the status bar.
To customize the status bar, right click to open menu “Customize status bar”.
This menu is easy to use; click on any element within it to toggle between visible (with a check mark) e invisible (without a check mark). The alternatives are as follows:
- “Quota information”: The amount of space currently available in your mailbox. This will only display information for a Microsoft email account. Outlook cannot determine the mailbox size of a non-Microsoft email account (like Gmail).
- “Filter”: If a filter is applied in the current view.
- “Items in view”: The total number of items in the current view of the folder.
- “Header items in view”: The total number of header items in the current view of the folder. Header items are rare these days. When hard drives were smaller, it was common to limit Outlook to downloading only email headers. Next, the person could choose if they wanted to manually download all the email.
- “Unread items on sight”: The number of unread items in the current folder view. This is mainly useful in the Inbox.
- “Items not seen in the view”: In general, will be zero. Despite this, if you are looking at a shared mailbox, you may see a figure here. Unseen items are emails that someone else has marked private.
- “Reminders”: Any item with a reminder that has not been postponed or dismissed.
- “Group Notifications”: The number of claims for an Office group 365. This is only used if you are a member of an Office group 365 (O365), which is mainly used in institutions.
- “View shortcuts”: Two buttons that allow you to toggle between showing and not showing the panel “Pending tasks” anchored. This is particularly useful on smaller screens when you want a bit more screen real estate while reading your emails..
- “Zoom Slider ”: You can increase or decrease the zoom level on the email you are reading.
- “Zoom”: The actual percentage of the current zoom (the standard is 100 percent).
You can enable and disable as many of these options as you want. All the alternatives, from “Filter” until “Group Notifications”, apply to the folder you are viewing. “View shortcuts”, “Zoom slider” and “Zoom” apply to Outlook as a whole.
a “catch you!” it is important to know: if a filter is applied to the current view, it is possible that the “Items in view” and “Unread items in view”. This is because the filter hides some of the emails. It is particularly common if you are using the IMAP protocol to access your emails because it often uses a filter “Hide deleted emails”. To display the values of “Items in view” and “Unread items in view”, you can change the view to remove the filter.
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